POLICIES

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GENERAL

Armley Common Right Trust is committed to protecting your data and privacy in accordance with the provisions of the Data Protection Act 1998 and the General Data Protection Regulations (GDPR).

This Privacy Policy explains how we use the information we collect about you, how you can instruct us if you prefer to limit the use of, update or erase that information and procedures that we have in place to safeguard your privacy.

When submitting information to us through the web site or by any other means, you will be asked to give your consent to our collection, use and disclosure of your personal information in accordance with this policy. If you change your mind, you may withdraw your consent by notifying Armley Common Right Trust in writing, electronically or on paper. If you do not agree with this policy, you should not submit information to us through, or in connection with our web site or by any other means, but you should be aware that Armley Common Right Trust is unable to process an application without the personal information requested.

IDENTITY AND CONTACT DETAILS OF THE DATA CONTROLLER

Armley Common Right Trust
5 Barden Grove
Leeds
LS12 3EH
United Kingdom
email: armleycrt@gmail.com

Armley Common Right Trust is not required to be registered as a "Data Controller" under the terms of the Data Protection Act 1998 and GDPR 2018 and we shall ensure we comply with all the protection these regulations afford to you.

DATA PROTECTION OFFICER

Philip Cave
Armley Common Right Trust
5 Barden Grove
Leeds
LS12 3EH
United Kingdom
email: armleycrt@gmail.com

WHY WE COLLECT YOUR DATA

When you contact the Trust, we may ask for your personal information (name, email address, home postcode and/or contact telephone number) so that we can best reply to your enquiry.

The legal basis for collecting this data is contained in GDPR Article 6, paragraph 1, sub-paragraphs a, b, c and e.

THE INFORMATION WE COLLECT FROM YOU

When you contact the Trust we will collect, process and store some personal information that relates to, and identifies you. This information includes, but is not limited to, your name, email address, telephone number (land line or mobile) and/or address.

DATA NOT PROVIDED BY YOU

We may gather additional information for due diligence purposes. This additional information will be gathered from system processing data sources and includes, but is not limited to browser and browser version, IP address, operating system, anonymised location data.

WHY WE PROCESS YOUR INFORMATION

We process your information for the purpose of:

• Dealing with your enquiries and requests;
  
• Providing and personalising our services;
  
• Analysing location information;
  
• Maintaining information as a reference tool or general resource to develop policy;
  
• Auditors or contractors or other advisers auditing, assisting with or advising on any of our business purposes.
  

We also gather information and statistics for the purposes of monitoring web site usage via Google Analytics. This information may also be distributed to third parties by Google as aggregate data; such data will not include information that can be used to identify you.

HOW WE PROCESS YOUR DATA

The information you provide to us will be held by the Trustees in a secure manner.

We may ask for extra information to help us respond better to you.

WHERE THE PROCESSING TAKES PLACE

We process your data at the homes of Armley Common Right Trust trustees in Leeds (see above address).

WHO WILL SEE YOUR DATA

Your information may, for the purposes set out in this Privacy Policy, be disclosed for processing to:

• Our trustees;
  
• Our affiliates (if any);
  
• Successors in title to our activities;
  
• Third party consultants, contractors or other service providers who may access your personal information when providing services (including but not limited to IT support services, external experts for peer review purposes) to us;
  
• Government bodies and law enforcement agencies and in response to other legal and regulatory requests;
  
• Auditors or contractors or other advisers auditing, assisting with or advising on any of our business purposes.

TRANSFER OF YOUR DATA TO A THIRD COUNTRY/INTERNATIONAL ORGANISATION

We will not transfer your data to another country or international organisation.

PERIOD FOR WHICH THE DATA WILL BE STORED

The period for which we will retain your data is determined by the time needed to assess and respond your enquiry, the duration of any analysis of data and any management function that may arise from your enquiry and the need to aggregate data to inform our policy/processes.

COMMUNICATION WITH YOU AND THIRD PARTY USE

We will only send you communications directly relating to your enquiry. We will not send you marketing communications unless it is to raise awareness of the non-commercial activities of the Trust.

Further, the Trust will not sell or pass on your data to any third party without your express consent, except where the Trust is obligated so to do by law or when requested to by regulatory bodies or law enforcement organisations.

INFORMATION SECURITY

We believe that we have appropriate policies, rules and technical measures to protect the personal data which we have under our control (having regard to the type and amount of that data) from unauthorised access, improper use or disclosure, unauthorised modification, unlawful destruction or accidental loss.

All of our trustees and data processors who have access to, and are associated with, the processing of your personal information are obliged to respect the confidentiality of your information.

We ensure that your information will not be disclosed to government institutions or authorities except if required by law or when requested to by regulatory bodies or law enforcement organisations.

Please be aware that communications over the internet, such as emails/webmails are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered. The Trust does not accept responsibility for any unauthorised access or loss of personal information that is beyond our control.

CONSENT

When submitting any personal information (including, without limitation, your enquiry) to us you will be asked to indicate your consent to the use of information as set out in this policy. The Trust reserves the right to amend or modify this policy and if we do so we will post the changes on the relevant pages of our web site. It is your responsibility to check the policy every time you submit information to us. We will record that you have consented to our use of your personal information.

In the event that the purposes for processing change, then we will contact you as soon as practicable and seek your consent where such notification relates to a new additional purpose for processing.

YOUR RIGHT TO WITHDRAW CONSENT

You have the right, at any time, to withdraw your consent for us to hold and/or process your personal information. If you wish to withdraw your consent, please contact the Data Protection Officer whose details are at the start of this policy.

YOUR RIGHT TO REQUEST ACCESS, RECTIFICATION, ERASURE, OBJECT TO/RESTRICT PROCESSING AND PORTABILITY

You have the right to contact Armley Common Right Trust at any time to:

• Request access to your personal data;
  
• Request rectification of any inaccuracies in your personal data;
  
• Request that your personal data be erased from our database;
  
• Object to the processing of your personal data;
  
• Request that we restrict the processing of your personal data; and/or
  
• Request that we send your personal data to another controller in a commonly used format

When submitting a request to our Data Protection Officer at the above address please provide your name and address. We should be grateful if you would also give brief details of the information set which you would like a copy or which you would like to be corrected (this helps us more readily to locate your data).

We will require proof of your identity before providing you with details of any personal information we may hold about you.

YOUR RIGHT TO LODGE A COMPLAINT WITH THE UK SUPERVISORY AUTHORITY

If you feel that we have not responded fully to your requests you have the right to submit a complaint to the UK Supervisory Authority at:

The Information Commissioner's Office
Water Lane
Wycliffe House
Wilmslow
Cheshire
SK9 5AF
Tel. 0303 123 1113
E-mail: casework@ico.org.uk
web site: www.ico.org.uk

1. This website is operated by Armley Common Right Trust. These terms of use govern your use of our website. We may amend these terms of use from time to time, and the revised version will be effective when displayed here.
2. We aim to ensure that the information published on this website is accurate and consistent with current knowledge and practice. However, knowledge and practice is constantly evolving and individual cases may require specific advice that cannot be addressed through this website. Accordingly, this website is provided for information only.
3. You acknowledge and agree that Armley Common Right Trust will not be responsible for any claims, losses or damages (whether direct or indirect) arising out of or relating to the use of or reliance on the contents of Armley Common Right Trust except to the extent that such liability cannot be excluded by law.
4. You shall not reverse engineer, decompile, copy or adapt any software or other code or scripts that form part of our website nor attempt to transmit to or via our website any information that contains a virus, worm, Trojan, or other harmful or disruptive component.
5. We cannot guarantee uninterrupted access to this website, or the sites to which it links. We accept no responsibility for any damage arising from the unavailability of this website or the information it contains.
6. This website contains links to other sites. We are not responsible for the content of any third party website.
7. You may create hypertext links to our website, but we ask that any links openly acknowledge Armley Common Right Trust.
8. If you submit personal information to us through this website, it will be used in accordance with our privacy policy.
9. The internet is not a secure medium for communication. We cannot guarantee that any information you submit to us through our website or by email will arrive safely or be secure from interception by third parties.
10. Nothing in these terms of use shall exclude our liability to you for fraudulent misrepresentation by us or our employees or for death or personal injury resulting from our negligence or that of our employees.
11. Material contained in our website is copyright © Armley Common Right Trust except where otherwise stated. You shall not copy, reproduce or redistribute any material contained in our website.
12. These terms of use shall be governed by and interpreted in accordance with the laws of England and Wales and you agree to submit to the non-exclusive jurisdiction of the courts of England and Wales in respect of any disputes which may arise in relation to our website.

Wherever possible, Armley Common Right Trust is committed to the promotion and use of the most environmentally appropriate equipment and consumables. We recognise that any service industry might have an impact on the environment, and we aim to operate responsibly and with integrity.

The policy was established at the highest level of management, and is distributed to all members of staff. We aggressively source the most appropriate products from suppliers, and our waste-management policy ensures that wherever possible we recycle in a sustainable manner.

Where the use of inappropriate materials is unavoidable, we strive to encourage industry leaders, clients and suppliers to identify better, more sustainable products.

KEY OBJECTIVES

• To comply with the very highest industry standards in environmental awareness and practice.
• To communicate the policy with all levels of staff and to ensure full compliance across the company.
• To review our policies and procedures on a regular basis.
• To set clear objectives in partnership with our clients.
• To work with suppliers who are equally committed to good practice.
• To reduce waste and minimise pollution.
• To reduce energy consumption by the use of energy-efficient products.

Definitions

Child: a person under 18.
Vulnerable adult: a person aged 18 or over who is or may be in need of community care services by reason of mental or other disability, age or illness; and who is or may be unable to take care of him or herself against significant harm or exploitation. This includes those who are elderly or have loss of vision or visual impairment, loss of hearing or hearing impairment, loss of speech or speech impairment, mobility difficulties, learning difficulties, mental illness, physical illness and those recovering from mental illness, physical illness or substance abuse.

Introduction

We aim to safeguard the welfare of children and vulnerable adults participating in all Armley Common Right Trust activities. In order to give children and vulnerable adults protection from potential and actual abuse it is important that all concerned have a basic understanding of the issues involved and that procedures are in place that are understandable and easy to implement by anyone providing a service to children or vulnerable adults at ACRT.

ACRT is committed to working in ways that protect children and vulnerable adults from harm. We accept our responsibilities to safeguard the wellbeing of all those with whom we work.

ACRT Safeguarding Children and Vulnerable Adults Policy arises from the following principles:

• The child or vulnerable adult's welfare is our first consideration
• All children and vulnerable adults, regardless of age, disability, gender or ethnic origin have a right to be protected from all forms of harm, abuse, neglect and exploitation

This policy is based on the principle that:

"It is not your responsibility as workers of ACRT to decide whether or not abuse is occurring, but it is your responsibility to act on those concerns and do something about it."

What is abuse?

Abuse may consist of a single act or repeated acts. It may be physical, sexual, verbal or psychological; it may be an act of neglect or omission to act or it may occur when a child or vulnerable person is persuaded to enter into a financial or sexual transaction to which he or she has not consented or cannot consent. Abuse can occur in any relationship and may result in significant harm to, or exploitation of, the person subjected to it.

Types of abuse

• Physical abuse: may involve hitting, shaking, throwing, poisoning, burning, scalding, drowning, suffocating, misuse of medication or otherwise causing physical harm, physical harm may also be caused when a parent fabricate the symptoms or deliberately induces illness in a child.
  
• Sexual abuse: involves forcing or enticing a person to take part in sexual activities, including prostitution, whether or not the person is aware of what is happening. The activities may involve physical contact, including penetrative or non-penetrative acts. They may include non contact activities such as involving a person in looking at, or in the production of, pornographic materials or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.
  
• Emotional abuse: may involve threats of harm or abandonment, deprivation of contact, humiliation, blaming, controlling, intimidation, telling a person they are worthless, unloved or inadequate, serious bullying, causing a person to frequently feel frightened or in danger, coercion, harassment, verbal abuse, isolation or withdrawal of services or supportive networks.
  
• Neglect: persistent failure to meet a person's basic physical or psychological needs, likely to result in serious impairment of health and wellbeing. Neglect may include failure to provide adequate food, clothing, shelter, protection from physical harm or danger or access to appropriate medical care or treatment.
  
• Discriminatory abuse: discriminatory abuse includes racist, religious and sexist abuse, plus abuse based on a person's disability.
  
• Financial or material abuse: includes theft, fraud, exploitation, pressure in connection with wills, property or inheritance or financial transactions, or the misuse or misappropriation of property, possessions or benefits.

Effects and indications of abuse

The effects of abuse can be devastating. Indications that a person may be being abused include:

• Unexplained or suspicious injuries such as bruising, cuts or burns, particularly if they are situated on a part of the body not normally prone to such injuries
  
• An injury for which the explanation seems inconsistent
  
• The person describes what appears to be an abusive act involving him or her
  
• Someone else (child or adult) expresses concern about their welfare
  
• Unexplained changes in behaviour or emotions such as becoming very quiet, withdrawn or displaying sudden outbursts of temper
  
• Inappropriate sexual awareness or engaging in sexually explicit behaviour, sexually explicit talk inappropriate to age
  
• Distrust of others, particularly those with whom a close relationship would normally be expected
  
• Difficulty in making friends
  
• Uncharacteristic eating disorders, depression and suicide attempts
  
• The person may become withdrawn, introverted and depressed and have low self esteem and lack of confidence.

Responsibilities

All ACRT volunteers have responsibility to follow the guidance laid out in this policy and related policies, and to pass on any welfare concerns using the required procedures. ACRT expects all volunteers to promote good practice by being an excellent role model, contribute to discussions about safeguarding and to positively involve people in developing safe practices.

Allegations Management

ACRT recognises its duty to report concerns or allegations. Guidance on how to respond to a person disclosing abuse:

DO:

• Do treat any allegations extremely seriously and act at all times towards the person as if you believe what they are saying.
  
• Do tell the person they are right to tell you.
  
• Do reassure them that they are not to blame.
  
• Do be honest about your own position, who you have to tell and why.
  
• Do tell the person what you are doing and when, and keep them up to date with what is happening.
  
• Do take further action – you may be the only person in a position to prevent future abuse – respond and report immediately.
  
• Do write down everything said and what was done.
  

DON'T:

• Don't make promises you can't keep.
  
• Don't interrogate the person – it is not your job to carry out an investigation – this will be up to the police and social services, who have experience in this.
  
• Don't cast doubt on what the person has told you, don't interrupt or change the subject.
  
• Don't say anything that makes the person feel responsible for the abuse.
  
• Don't do nothing – make sure you respond and report to the Safeguarding contacts immediately – they will know how to follow this up and where to go next.

Reporting Procedures – DO NOT DELAY

It is vitally important that any disclosure made in confidence is recorded factually as soon as possible; this is whether or not the matter is taken to another authority.

An accurate account should be made of:

• Date and time of what has occurred and the time the disclosure was made
  
• Names of people who were involved
  
• What was said or done by whom
  
• Any action taken by the group to gather information and refer on
  
• Any further action, e.g. suspension of a volunteer
  
• Where relevant, reasons why there is no referral to a statutory agency
  
• Names of person reporting and to whom reported

Recording all information impartially and accurately is vital as this could be used for evidence for later use. Therefore an incident record form should be completed (see end of document for incident record form).

Completed forms and any written information regarding Safeguarding issues concerning individuals needs to be kept in a safe place to ensure confidentiality. These can be lodged with the ACRT secretary.

PREAMBLE

Armley Common Right Trust (The Trust) aims to provide a fair balance between our core role as managers of safe recreation land for the people of Armley and maintaining the tradition of allowing grazing of horses on the town moor. The absolute priority is the safety of the public using the land. The Trust accepts no responsibility for the horses or their actions, the liability of which rests entirely with the owners. In the event of an incident involving a horse on trust land, full details of the owner will be passed on to all parties.

This requires good communication between the horse owners and the trustees, and with this in mind we have drawn up a legally binding contract that must be agreed to by both parties and is renewable. If a horse is being grazed on the land without agreement, it will be considered to be fly grazing and action will be removed in line with the Control of Horses Act 2015.

Permission can be withdrawn for the horses grazing if they are perceived to be a hazard to the public, are being badly maintained, or for any other reason at any time with a one month notice to allow time for relocation.

The agreement between the Trust and the horse owner comprises this policy document and the associated licence, which must be signed by all parties.

LEGAL REQUIREMENTS

The agreement will not come into force without the following items being provided to the trust:

• All horses must be microchipped. A copy of the microchip certificate must be lodged with the Trust.
• Copies of all horses' passport must be lodged with the Trust.
• The horse owner agrees to be fully liable for any and all injuries or damage caused by the horse on public land, including to the ground, plants, trees and Moor furniture.
• Copies of all horses' (or owner's) public liability insurance must be lodged with the trust, including renewals.
  While public liability is not a legal requirement, it is a requirement of the trust: the owner is liable to pay compensation for any damage or injury caused by their horse. A trustee will be nominated to monitor the renewal dates of microchips, insurance and passports.

THE TRUST'S AND HORSE OWNER'S RESPONSIBILITIES

Background

The land is to be kept as a recreation ground for the people of Armley. There is a tradition of grazing on Armley Moor and Hill Top but this has never been expressed as a right of common, although the trust recognises that a strong argument could be made for a right by tradition.

1. By default, this agreement runs for a year. However, with new horse owners the Trust reserves the right to apply a shorter renewal date.
   
2. This agreement is renewable by agreement between both parties. The Trust does not make any promises that a previous agreement will be renewed.
3. By permission, horses may be grazed on Armley Moor. They may not be grazed on Little Moor, Far Folds, Charlie Cake Park or Hill Top.
   
4. The total number of horses is restricted at the Trust's discretion, possibly no more than three.
   
5. Horses can be moved at the Trust's discretion for events or maintenance.
   
6. Grazing needs to be in places where the horses can't reach paths, picnic area or the exercise area. Horses must be kept a minimum of four metres from any paved path on the Moor, and in an area defined by the shaded area of the map attached to the licence.
   
7. The trust reserves the right to withdraw permission, with appropriate notice to enable alternative arrangement to be made. The trust reserves the right to withdraw permission without notice if the terms of this agreement aren't met.
   
8. The trust reserves the right to withdraw permission if we believe the horse is being a nuisance to the public or is being mistreated.
   
9. No building of permanent or temporary structures is allowed.
   
10. No storage beyond the horse's water bucket and daily feed is permitted.
    
11. The horse owner agrees to remove rubbish and horse droppings on a regular basis, to be set out in the individual agreement with the trust.
    
12. The horse owner acknowledges that the Trust has no responsibility for the horses whatsoever.
    
13. Contact details of agreement participants to be set out in full. If no reply to requests from trust, permission may be withdrawn without notice.
    
14. The horse owner acknowledges that any horse on Armley Moor or any other land managed by the trust without permission will be treated as fly grazing and appropriate action taken to have them removed immediately. Further, if a horse owner with an agreement to graze places a horse on trust land without permission, that agreement may be cancelled without notice.
    
15. This agreement may be subject to change over time.

 

LAW APPLICABLE TO THIS AGREEMENT

Control of Horses Act 2015
A horse grazing on land without the landowner's explicit permission is fly grazing

 

Policy adopted by the trustees March 2025.

Armley Common Right Trust strives to operate within an equal opportunities framework.

ACRT recognises:

• that the UK is a society which is diverse in race, culture, beliefs, lifestyles and academic background.
  
• that there are many groups of people who are discriminated against in this society.
  
• that in many cases, legislation has been lacking; and that where such legislation does exist, it has not ended this discrimination.

ACRT believes:

• that no person should suffer discrimination, oppression or lack of opportunity based on gender, race, colour, nationality, ethnic origins, religious or philosophical belief, disability, HIV status, age, marital status, parental status, sexual orientation, political belief or trades union membership, class, responsibility for dependants, appearance, ex-offender status, lack of formal qualifications, or any similar grounds.
  
• that all persons should have equal rights to recognition of human dignity, to education, to work, to receive services and to participate in society.
  
• that the concept of voluntary action is in itself a means of combating discrimination and disadvantage, and contributing to enhanced quality of life for individuals, groups, communities and society as a whole.
  
• that every group and community has a right to a fair share of ACRT services, and to have these services delivered in ways which are sensitive and appropriate to their needs; however, ART is committed to prioritising its services, targeting its resources, and being responsive to communities in greatest need who live within the Parish of St. Bartholomew's as stated in the Constitution.

ACRT affirms:

• that we recognise our responsibility to work towards the elimination of all discrimination, oppression and lack of opportunity, both within ART itself and externally.
  
• that we will seek to challenge discrimination, oppression and lack of opportunity, and work towards a more just society.
  
• that we will positively promote equality of opportunity as a core value in all areas of our work and in our structure.
  
• that we will endeavour to fulfil all legislative requirements concerning equal opportunities, and to implement recognised good practice where resources permit.
  
• that we will seek to find ways of working which ensure equality of opportunity and accountability.
  
• that we will encourage those with whom we work to adopt and practice sound policies on equal opportunities.
  
• that we will monitor and review our own policy and practice, taking positive action where necessary, to ensure that equal opportunities are an integral and active part of everything ACRT is and does.

Statement adopted by the trustees on 25th October 2005.